ATS-only tools
Internal-HR ATS stops at hire. Agencies still need client CRM, submissions, timesheets, billing and payroll — bolted on as spreadsheets and email.
AI-native · Built for US staffing agencies
The AI-native operating system staffing agencies actually need.
ATS, client CRM and middle office in one product — with AI woven through every workflow. Delivered as a dedicated instance for each agency.
Why Vinco exists
Most recruiting tools stop before staffing operations begin.
Staffing agencies run a three-sided business: candidates, client companies and the operational back office that turns placements into revenue. Vinco keeps those records connected instead of splitting them across an ATS, a CRM, spreadsheets and accounting handoffs.
Enterprise stacks built by acquisition
Legacy staffing platforms expose 4 generations of UI and 8 login URLs — each tool wears a different skin. Recruiters waste time switching context.
AI bolted on as a chatbot
Disconnected AI assistants live outside the workflow. Vinco parses, matches and suggests next steps from inside the candidate, job and submission records.
Everything you need in one product
Six capabilities. One operating system.
AI inside the workflow
Resume parsing, candidate-to-job matching and next-step suggestions powered by the same operational context your team uses every day.
ATS built for staffing
Candidates, job orders, submissions, interviews, offers and placements — modeled the way agencies work, not the way internal HR works.
Client & sales CRM
Leads, opportunities, companies, contacts, open roles, tearsheets and relationship history live next to talent — the whole business-development funnel in one record.
Submission pipeline
A drag-and-drop board and list view to move candidates through client review, interview, offer and placement — with AI-suggested next steps per record.
Middle office included
Timesheets with approval workflow, placement billing, invoice generation, payroll preparation and financial reporting — without an external tool.
LinkedIn sourcing workflows
Capture LinkedIn profile URLs, preserve source attribution and link sourcing activity to candidates, jobs and recruiter follow-up.
AI throughout the product
AI is not a sidebar. It runs inside every record.
Vinco AI parses resumes from inside the candidate form, ranks candidates against jobs from inside the job record, and suggests the next three actions from inside every entity view. No chat bubble, no separate workspace — just smarter screens.
- Resume parser fills 17 structured fields, auto-creates skills and languages.
- Candidate-to-job matching with a score and an explanation per candidate.
- Three next-step suggestions per candidate, company, job, submission and placement.
- Multi-model: OpenAI, Anthropic Claude, Google Gemini — swap providers without rewriting prompts.
Candidate CRM
Talent records that recruiters actually use.
A searchable candidate database with structured fields for work authorization, languages, skills, target countries and source attribution. Upload a resume and the AI parser fills 17 fields in seconds.
- Resume parsing fills name, contact, education, work history, skills and languages.
- Work authorization (citizen, permanent resident, work visa, sponsorship) tracked per candidate.
- Education, work history, certifications and references as structured sub-records.
- File attachments, notes, tasks and history in a unified timeline per record.
Client & sales CRM
Leads, opportunities, accounts and job orders in one place.
Stop juggling a CRM, an ATS and a spreadsheet. Vinco runs the full business-development funnel — capture a lead, convert it to a contact, work the opportunity, then turn it into a job order — next to client accounts, every requisition and every recruiter activity in one record.
- Leads with one-click conversion into a client contact (creating the company when new).
- Opportunities as real sales deals that convert into job orders when they close.
- Account funnel statuses (Prospect → Active Account → Client) and per-account pipeline stepper.
- Tearsheets — curated hotlists of candidates, contacts, jobs, leads or opportunities.
Submission pipeline
A visual board for the staffing pipeline.
Drag candidates from submitted to client review, interview, offer and placement. The board and list views read from the same submission records — no double entry, no orphaned statuses, no exports to Trello.
- Seven granular stages: prescreen, submittal, client submission, interview, 2nd interview, offer, placement.
- Drag-and-drop between stages updates the submission record in place; a stepper shows progress per candidate and account.
- AI suggests the next three steps per submission, refreshed as activity happens.
- Stage and status are first-class fields with their own filters and reports.
LinkedIn sourcing
LinkedIn workflows without leaving the record.
Sourcing on LinkedIn is part of every staffing workflow. Vinco gives that data a home: a structured LinkedIn URL field on every candidate, source attribution that survives across notes and tasks, and an audit trail tied to the recruiter who sourced.
- LinkedIn profile URL field on candidate records, validated and linkable.
- Source taxonomy (LinkedIn, referral, job board, inbound) tracked per candidate.
- Notes and tasks tied to sourcing context — the why, not just the who.
Middle office
Timesheets, invoices and payroll — built in.
Staffing operations stop being a back-office headache when timesheet approval, placement billing, invoice generation and payroll preparation live in the same database as the placement record.
- Timesheet workflow: draft → submitted → approved or rejected, with audit fields.
- Generate invoices and payroll batches from approved time with idempotency keys.
- Multi-currency placements (USD, BRL, EUR) and per-jurisdiction tax fields.
Reporting & goals
KPIs, activity reports and quotas without a BI tool.
A dashboard with sortable widgets saved per user, financial and operational reports, activity reports by recruiter and department, and goals with live actual-vs-target — so leadership sees the numbers and the team sees their targets.
- Activity reports (notes, recruiting, sales) grouped by department and author, by period.
- Goals & quotas per recruiter with computed actual-vs-target progress.
- Financial reports: revenue, invoices issued vs paid, AR aging, payroll runs — CSV export.
- Saved list views (favorites) and saved reports so the same cut is one click away.
Productivity & outreach
A planner, email and distribution lists — inside the record.
The work between placements lives in Vinco too: a calendar planner over tasks and appointments, email sent from the candidate or contact record and logged automatically, and distribution lists for repeatable outreach.
- Planner: a calendar view over tasks and appointments with start and due times.
- Send email from a record — delivered, then logged as a note on that entity.
- Distribution lists of candidates, contacts and leads for batch outreach.
AI throughout
Six AI touchpoints. None of them is a chatbot.
Vinco AI doesn't live in a sidebar — it lives inside the candidate form, the job record, the submission, the placement, and the reports. Each touchpoint is a single, opinionated feature that replaces a manual step.
Resume parser
Upload a PDF resume — Vinco AI returns 17 structured fields and auto-creates skills and languages.
Candidate formCandidate ↔ job matching
Ranked candidate-to-job scores from inside the candidate AND the job order. Same engine, two views.
Candidate & job detailNext-step suggestions
Three context-aware actions per record, refreshed when activity happens. Surfaces what to do next without leaving the screen.
Every overviewSmart search
Typo-tolerant full-text search with trigram similarity across candidates, companies, jobs and notes.
Global headerPipeline insights
AI summaries of submission-stage bottlenecks, slow-moving job orders and account-level recruiter activity.
Reports & dashboardsMulti-model + MCP-ready
OpenAI, Anthropic Claude, Google Gemini — swap providers without rewriting prompts. MCP-ready for Claude Desktop and agents.
Server-sidePowered by
OpenAI Anthropic Claude Google Gemini MCP-ready
Screens from the running product
The product is the pitch.
Real screens — no marketing mockups. Every screenshot is captured from the live build.
Integrations
Pre-wired with the services staffing operators already use.
LinkedInProfile capture and source attribution
OpenAIResume parsing, matching, suggestions
Anthropic ClaudeLong-context analysis and agents
Google GeminiMultimodal screening and outreach
MCPModel Context Protocol for AI agents
Google CalendarInterview scheduling and reminders
Outlook & GmailInbox sync and reply templates
SlackPipeline and placement notifications
Microsoft TeamsInterview links and channel alerts
DocuSignOffer letters and onboarding paperwork
QuickBooksInvoice and payroll handoff
ZapierConnect with 5,000+ other tools
Deployment model
SaaS economics. Single-tenant isolation.
Vinco runs as a dedicated instance for each agency. You get the SaaS experience — managed, updated and supported — without sharing anything with another customer. Choose where it runs (US, EU or Brazil), keep a complete activity history on every record, and let us handle the updates, monitoring and backups so you can focus on placements.
Walkthrough
A two-minute narrated demo.
See the workflow from candidate sourcing through placement billing — narrated for first conversations.
Frequently asked questions
The questions agencies ask before a demo.
Request a demo
See whether Vinco fits your agency workflow.
Plans are by consultation. Tell us about your team, staffing model and integration needs. Every request is routed to contato@studiomoob.com.
contato@studiomoob.comWe respond within one business day.
- Every request reaches a person, not an automation.
- We respond within one business day.
- No mailing list, no drip campaign.